Reimbursement

Reimbursement is Provided For:
Mileage - $0.37 / mile
  • One car for every 4 people to Implementation Team meeting
  • ​One car for every 4 teachers to Teacher Kickoff
  • One car for Administrator meeting​
  • One car for Affiliate Trainer meetings
​​Stipends - $20 / hour - benefits must be removed from this amount
  • Implementation meeting - 6 hours for up to 3 out-of-contract teachers
  • Trainers to attend eMINTS training (training hours only)
  • Teachers to attend training
  • Trainers to deliver training (NOT to plan training)
  • Stipend money can be paid for out-of-contract time only. Stipend dollars can be applied toward substitutes for training that occurs during the school day.
Overnights - Motel / keep your receipts
  • Over 50 miles from training center - affiliates the night between trainings
  • Over 125 miles from training center - night before implementation, administration, and affiliate trainings
  • Motel rate - KS = $115 / MO - $120
Reimbursement Process
Fiscal Contact
  • District identifies a fiscal contact - typically district financial person, bookkeeper
  • We will send the budget to the fiscal contact - year 1 only followed by other 
  • ​Informational online meeting for fiscal contacts 
Pre-payment Process
  • Email verifying fiscal responsibility and disbarment is sent to eMINTS
  • Fiscal package is received, signed and returned to eMINTS
Travel Reimbursement
  • eMINTS will send reimbursement form for travel quarterly (end of Sept., Dec., Mar., and July)
  • District submits form with:
  • Motels - submit zero balance receipt 
  • Mileage - submit miles traveled
  • eMINTS reimburses district
Stipend Reimbursement
  • Attendance is taken on an attendance Google Sheet by the trainers
  • Attendance is sent to the fiscal person quarterly for signature (end of Sept., Dec., Mar., and July)
  • Reimbursement for stipends are sent to the district
Equipment Reimbursement
  • Order forms are sent to the district
  • District completes form and submits order to KCAV
  • Equipment is delivered and KCAV sends invoice to district
  • District pays KCAV
  • eMINTS sends reimbursement form to fiscal contact
  • Fiscal contact submits reimbursement form, proof of payment to eMINTS
  • eMINTS reimburses district