Reimbursement
Reimbursement is Provided For:
Mileage - $0.37 / mile
Mileage - $0.37 / mile
- One car for every 4 people to Implementation Team meeting
- One car for every 4 teachers to Teacher Kickoff
- One car for Administrator meeting
- One car for Affiliate Trainer meetings
- Implementation meeting - 6 hours for up to 3 out-of-contract teachers
- Trainers to attend eMINTS training (training hours only)
- Teachers to attend training
- Trainers to deliver training (NOT to plan training)
- Stipend money can be paid for out-of-contract time only. Stipend dollars can be applied toward substitutes for training that occurs during the school day.
- Over 50 miles from training center - affiliates the night between trainings
- Over 125 miles from training center - night before implementation, administration, and affiliate trainings
- Motel rate - KS = $115 / MO - $120
Reimbursement Process
Fiscal Contact
Fiscal Contact
- District identifies a fiscal contact - typically district financial person, bookkeeper
- We will send the budget to the fiscal contact - year 1 only followed by other
- Informational online meeting for fiscal contacts
- Email verifying fiscal responsibility and disbarment is sent to eMINTS
- Fiscal package is received, signed and returned to eMINTS
- eMINTS will send reimbursement form for travel quarterly (end of Sept., Dec., Mar., and July)
- District submits form with:
- Motels - submit zero balance receipt
- Mileage - submit miles traveled
- eMINTS reimburses district
- Attendance is taken on an attendance Google Sheet by the trainers
- Attendance is sent to the fiscal person quarterly for signature (end of Sept., Dec., Mar., and July)
- Reimbursement for stipends are sent to the district
- Order forms are sent to the district
- District completes form and submits order to KCAV
- Equipment is delivered and KCAV sends invoice to district
- District pays KCAV
- eMINTS sends reimbursement form to fiscal contact
- Fiscal contact submits reimbursement form, proof of payment to eMINTS
- eMINTS reimburses district